Content management system which is called CMS for short. In the simple definition of a web-based software for building, managing, modifying, editing. Finally, publishing digital content, including text, photos, audio or video files, and other file formats on websites.
This category with other titles such as Web Content Management or WCM for short. It is also known as Digital Experience Platform or DXP for short. In this article, we have decided to examine this topic from a comprehensive point of view. Let’s discuss its different aspects. By reading this article, you can have a correct understanding of content management systems.
CMSs have found their main place since the beginning of the 20th century and with the spread of the Internet world. Within a few years after their appearance, they made significant progress. It can be said that anyone even at the most beginner level. He has been active in the discussion of designing or working in websites and has somehow faced this topic. In the last decade, the impressive expansion of content management systems has been so much that we have to say that everyone from any class who works on the internet (website) is dealing with these tools.
Even if you are a simple blogger, you are still working with a CMS.
This amount of popularity and expansion of CMS has one main reason, and that is that in these systems, everything is ready to use by default, and because of this issue, you can create a website even without having the least knowledge about the web and especially HTML codes. Manage with the help of these tools.
Of course, the discussion of blogs and blogging is due to its simplicity and lack of technical and extensive topics. In general, they are placed in the CMS subcategory. Therefore, a blog can be set up in just a few minutes with the help of a simple CMS. If you don’t want to spend money or set up your own exclusive system. And you want to make this process even shorter. You can create a blog and create blog content for free and quickly using blogging platforms such as WordPress or Blogspot.
In World, many service providers have tried to provide a service to start a blog for free. Among the most popular and famous of them, we can mention Blogfa or Blog.ir. In fact, CMS and blogging platforms are simpler types of content management systems. They provide all the necessary tools for a user with almost zero knowledge level in the field of webmastering. These tools are taken from the structure of the blog itself and ready-made templates. It includes the desired sections for easy and convenient blog management, and most importantly, a simple section for producing and publishing content.
This is the first fundamental difference between a ready-made CMS and custom CMS.
The content management system prepares everything automatically and bloggers can start using them just like a complete software without bothering to do any special work. But such a thing would be meaningless in the absence of CMS. In that case, a specialized management system should be used.
Commercial applications and benefits of using CMS:
Using a content management system has many functions and many advantages. Some of the benefits and uses of CMS in companies are as follows:
- Simplifying the website design process
- Spend less time to create new pages or changes
- More stability
- Easier navigation of users between different sections
- Increasing website stability
- Support for decentralized design
- More security
- Avoid using redundant and redundant information
- Easier growth and development of the Simple Web
- Reducing site maintenance costs
Beyond all the mentioned things, the most important capability of the content management system (CMS) is to support the strategies and goals of many organizations in website design. In general, CMS increases the level of customer satisfaction, sells more products, and communicates more with users.
You may have already designed a website. And with the passage of time, you will feel the need for fundamental changes in your site. Of course, in today’s competitive arena, the information is up-to-date. And updating the website according to the needs of customers is one of the main challenges of different companies.
Considering that with the passage of time, many of the content of the site has become old and the need for fundamental changes is felt in them, on the other hand, the need for an expert in this field is necessary to review and modify the old content.
Also, in this situation, it will be very difficult to track the old information of the site. For example, if one of the customers has a claim for a petition or revision of the content or a certain form related to the past months or even years, it may put the organization in a difficult situation.
The good news is that you are not the only organization that faces such problems. Most of the companies/organizations that use manual tools such as Dream weaver or Front page to design and implement their website face such problems.
Fortunately, these problems are part of the goals of content management systems that provide organizations with the ability to easily manage and organize information.
In fact, for each page of your website, it provides the complete life cycle from creating content with simple tools, editing content, publishing content on the site to archiving content.
Also, it is possible to manage the structure of the site, change the appearance of published pages and guide users easily with CMS.
Organizations and companies to invest in content management systems, organizations should consider the following two important factors.
The first factor is the size of the organization. Also, the geographical distribution of the organization, especially when the organization has different branches in different cities or countries, is influential in choosing the right system.
Keep in mind that in larger organizations, transferring data and information to the content management system is more complicated and difficult than the current system.
The second factor is the variety of documents and information forms that are used in the organization. If various formats of text documents, graphics, video, audio information and diagrams are used in the organization to transfer information, content management will be much more complicated.
Features of informational CMS
These systems generally do not design the website pages. Basically, their job is to manage the information of a site. The features of these systems are as follows, which we will get to know.
- Informational CMS
- Create a permanent link for each article and a meta tag for it
- The possibility of sending information to the site by several users
- Making it possible to search in previous information
- Automatic archiving of information based on date and topic
- And other side features, for example, creating a page as Linkistan and…
Abilities required by cms in content management
According to the explanations that were mentioned in the previous educational materials, content management systems, which are called Web Content Management System in Latin and abbreviated as cms, have different types and also have different capabilities in terms of capabilities. One of these capabilities is It is a contract and trade, which itself has different parts. In this part of the training, the required abilities have been discussed, which are given below in the form of points.
We must know that a list of capabilities and information that is needed within your organization to be able to maintain and customize the desired CMS must also be mentioned.